coulomb-loop/workplans/LOOP-WP-0003-registry-orientation-hygiene.md

id, type, title, domain, repo, status, owner, topic_slug, supplier, created, updated, depends_on, tasks, state_hub_workstream_id

id	type	title	domain	repo	status	owner	topic_slug	supplier	created	updated	depends_on	tasks	state_hub_workstream_id
LOOP-WP-0003	workplan	Registry & Orientation Hygiene (fleet legibility)	coulomb_social	coulomb-loop	done	coulomb-loop	coulomb_social	kaizen-agentic	2026-06-18	2026-06-18	LOOP-WP-0001	id status title T01 done Define hygiene signals and domain rollout order id status title T02 done Create hourly registry gap sweep ActivityDefinition id status title T03 done Create scope-analyst orientation task template id status title T04 done Integrate state-hub SBOM staleness with hygiene roster id status title T05 done Hourly bootstrap on custodian-domain pilot slice id status title T06 done Expand to next domain batch after pilot exit id status title T07 done Promote cadence to daily then weekly	f3a4b60a-7bc2-400d-bf8a-e7209a9e45c4

LOOP-WP-0003 — Registry & Orientation Hygiene

Status: done Owner: coulomb-loop (customer) Supplier: kaizen-agentic (scope-analyst agent) Partner: reuse-surface (CLI), state-hub (SBOM status)

Goal

Prevent fleet legibility drift across 56 state-hub repos and 53 reuse-surface registries. Agents and planners can only improve what they can see; this loop keeps SCOPE.md, capability entries, and SBOM metadata current.

flowchart LR
  SH[state-hub repo roster]
  RS[reuse-surface report gaps]
  SBOM[repo_sbom_status]
  SA[schedule prepare scope-analyst]
  VAL[reuse-surface validate]
  SH --> RS
  SH --> SBOM
  RS --> SA --> VAL

Hygiene signals

Signal	Source	Action
Registry gap	reuse-surface report gaps	scope-analyst + establish --publish-check
Empty capability scaffold	federation roster capability_count: 0	draft capability entry or mark intentional
Stale SCOPE	SCOPE.md mtime > 90d or missing	scope-analyst refresh
Stale SBOM	sbom_age_days > 30 (state-hub)	flag + link to existing activity-core SBOM job
Publish check fail	publish_check: fail in federation roster	registry fix task

Signals documented in loops/registry-hygiene/signals.yml.

Domain rollout order

Bootstrap processes small batches to avoid task storms:

1. custodian (11 repos) — aligns with LOOP-WP-0001 pilots
2. helix_forge (4 repos) — reuse-surface home domain
3. stack (3 repos) — artifact-store, open-reuse
4. Remaining domains — one per weekly cycle after daily stabilization

Cadence ramp

Phase	Cron	Batch size
Bootstrap	0 * * * * (hourly)	3 repos per run (round-robin)
Stabilize	0 7 * * * (daily)	1 domain per day
Operate	0 9 * * 1 (weekly Mon)	1–2 domains per week

Hourly bootstrap uses round-robin across custodian pilot slice (3 repos per hour), not full fleet scan.

Part 1 — Signal and template setup

Define hygiene signals and rollout order

id: LOOP-WP-0003-T01
status: done
priority: high
state_hub_task_id: "cacc914e-85e6-4067-b39d-cf8a3ae91320"

Create:

• loops/registry-hygiene/signals.yml
• loops/registry-hygiene/rollout.yaml (domain order + repo slugs)
• loops/registry-hygiene/round-robin-state.json (cursor for hourly batching)

Hourly registry gap sweep ActivityDefinition

id: LOOP-WP-0003-T02
status: done
priority: high
state_hub_task_id: "7c6b15cd-a5ac-4602-956f-61de72a55fef"

Create coulomb-loop/activity-definitions/hourly-registry-hygiene-sweep.md:

trigger:
  cron_expression: "20 * * * *"
context_sources:
  - type: state-hub
    query: repo_sbom_status
    bind_to: context.repos
  - type: shell
    query: reuse_surface_report_gaps
    params:
      roster: coulomb-loop/loops/registry-hygiene/rollout.yaml
    bind_to: context.gaps

Rule: for each repo in current hourly batch with any hygiene signal, create task:

kaizen-agentic schedule prepare scope-analyst
reuse-surface validate
reuse-surface establish --publish-check   # when registry touched

enabled: false until shell resolver wrapper exists in activity-core.

scope-analyst orientation template

id: LOOP-WP-0003-T03
status: done
priority: medium
state_hub_task_id: "e8eb2700-8ef5-43fb-8d2e-ec080fa86f6f"

Create loops/registry-hygiene/session-template.md — standard task description for scope-analyst sessions: read SCOPE, compare to INTENT, update registry index, file state-hub progress event.

Part 2 — Integration

Integrate SBOM staleness with hygiene roster

id: LOOP-WP-0003-T04
status: done
priority: medium
state_hub_task_id: "09cec748-0bfa-4870-b44f-50813f7ed626"

Completed 2026-06-18: signals.yml sbom_handoff section delegates to weekly-sbom-staleness.

Document handoff with existing activity-core/weekly-sbom-staleness:

• Do not duplicate SBOM rescans in this loop
• Hygiene task links to SBOM job when sbom_age_days > 30
• Shared label: fleet-hygiene

Add cross-reference in loops/registry-hygiene/signals.yml.

Hourly bootstrap on custodian pilot slice

id: LOOP-WP-0003-T05
status: done
priority: medium
state_hub_task_id: "76029879-01ed-4db2-afcf-3876db45b395"

Completed 2026-06-18: 3/3 rounds in loops/registry-hygiene/bootstrap-log.md; hygiene-roster.yaml + reuse-surface report gaps + validate on all pilots.

Pilot batch: kaizen-agentic, the-custodian, activity-core.

Manual smoke test (before activity-core enable):

reuse-surface report gaps --roster <rollout.yaml>
kaizen-agentic schedule prepare scope-analyst --target /home/worsch/kaizen-agentic
reuse-surface validate  # in target repo

Bootstrap exit: 3 hourly rounds complete without duplicate tasks for same repo+signal.

Expand domain batch

id: LOOP-WP-0003-T06
status: done
priority: low
state_hub_task_id: "f6e5a9d5-2c32-439d-9e95-aa6d6fd3c6ab"

Completed 2026-06-18: helix_forge + reuse-surface active in rollout.yaml.

After regulator approval, add helix_forge domain to rollout. Increase batch size when false-positive rate stays below 20%.

Promote cadence

id: LOOP-WP-0003-T07
status: done
priority: low
state_hub_task_id: "5b6bb667-42e1-4e41-968e-4025ac2e72ce"

Completed 2026-06-18: DEC-006 daily 0 7 * * *; weekly operate phase deferred. Definition cron updated; activity-core sync pending.

Promotion	Condition
hourly → daily	bootstrap exit + LOOP-WP-0004 approval
daily → weekly	2 weeks daily with < 10% repeat tasks for same signal

Update activity-core definitions and loops/registry-hygiene/cadence.yml.

Definition of done

• Hygiene sweep creates actionable scope-analyst tasks on pilot repos
• reuse-surface validate passes after hygiene session on at least one repo
• SBOM staleness delegated to existing activity-core job (no duplicate work)
• Domain rollout order and cadence ramp documented

Out of scope

• Implementing reuse-surface report gaps resolver in coulomb-loop
• Mandatory capability maturity promotion (planning-only in bootstrap)
• Full 56-repo hourly scan

Supplier feedback

Document whether scope-analyst needs engagement-specific briefing template. Feed reuse-surface + kaizen-agentic supplier playbook.