# ISO 9001 Quality Management System — Documentation Template (Markdown)

## 0. Introduction
This section explains why the organization uses ISO 9001, outlines the process approach and risk-based thinking, and describes how this QMS document set is structured and maintained over time. Add your content here...

## 1. Scope
Define the boundaries and applicability of your QMS: products/services covered, sites, functions, and any justified exclusions allowed by the standard. Add your content here...

## 2. Normative References
List referenced standards and documents essential to interpreting these requirements (e.g., ISO 9000 for fundamentals and vocabulary). Add your content here...

## 3. Terms and Definitions
Provide definitions (or references) for terms used in this document set to ensure consistent interpretation across the organization. Add your content here...

---

## 4. Context of the Organization
Explain the organization’s environment and how it affects the QMS design.

### 4.1 Understanding the Organization and Its Context
Identify internal and external issues (e.g., market, regulatory, technological, environmental, and **climate-related** factors) relevant to strategic direction and QMS outcomes. Add your content here...

### 4.2 Understanding the Needs and Expectations of Interested Parties
Determine relevant interested parties (customers, regulators, owners, employees, suppliers, community, etc.) and their pertinent requirements. Add your content here...

### 4.3 Determining the Scope of the QMS
State the QMS scope with rationale for any exclusions to Clause 8, ensuring they don’t affect the ability to provide conforming products/services. Add your content here...

### 4.4 QMS and Its Processes
Describe the process landscape, sequence/interactions, inputs/outputs, criteria/controls, resources, risks/opportunities, and methods to measure and improve processes. Add your content here...

---

## 5. Leadership
Show top management accountability for the QMS.

### 5.1 Leadership and Commitment
Demonstrate customer focus, quality policy alignment with strategy, resource support, process effectiveness, and promotion of continual improvement. Add your content here...

### 5.2 Quality Policy
Establish, implement, maintain, and communicate a quality policy appropriate to purpose and context, providing a framework for objectives and commitment to satisfy requirements and improve. Add your content here...

### 5.3 Organizational Roles, Responsibilities, and Authorities
Define and communicate responsibilities and authorities to ensure processes deliver intended results and the QMS conforms to requirements. Add your content here...

---

## 6. Planning
Address risks, opportunities, objectives, and changes.

### 6.1 Actions to Address Risks and Opportunities
Identify and plan actions for risks/opportunities affecting product/service conformity and customer satisfaction; integrate actions into processes and evaluate effectiveness. Add your content here...

### 6.2 Quality Objectives and Planning to Achieve Them
Set measurable, monitored quality objectives aligned with the policy; plan who/what/when/resources and how results will be evaluated. Add your content here...

### 6.3 Planning of Changes
When changing the QMS, plan changes to preserve integrity, allocate resources, and manage responsibilities. Add your content here...

---

## 7. Support
Provide resources and infrastructure enabling process operation and control.

### 7.1 Resources
Outline people, infrastructure, environment for operation, monitoring/measurement resources, organizational knowledge, and how adequacy is ensured. Add your content here...

#### 7.1.1 General
Summarize the overall approach to determining and providing needed resources. Add your content here...

#### 7.1.2 People
Define competence levels, staffing, and capacity planning. Add your content here...

#### 7.1.3 Infrastructure
Describe facilities, equipment, IT, and maintenance strategies supporting conformity. Add your content here...

#### 7.1.4 Environment for the Operation of Processes
Describe physical, social, psychological, and environmental conditions (including sustainability considerations where relevant) to achieve conformity. Add your content here...

#### 7.1.5 Monitoring and Measuring Resources
Control and maintain measurement equipment: selection, calibration/verification, traceability, and records. Add your content here...

#### 7.1.6 Organizational Knowledge
Capture, maintain, and make available knowledge necessary for process operation and conformity; plan for changes and lessons learned. Add your content here...

### 7.2 Competence
Ensure personnel are competent based on education, training, and experience; take actions to acquire competence and retain records. Add your content here...

### 7.3 Awareness
Ensure people are aware of the policy, relevant objectives, their contributions, and consequences of nonconformity. Add your content here...

### 7.4 Communication
Plan internal/external communications: what, when, with whom, how, and who communicates. Add your content here...

### 7.5 Documented Information
Control the creation, update, and control of documented information (procedures, records): identification, format, review/approval, distribution, access, storage, retention, and disposition. Add your content here...

---

## 8. Operation
Plan, implement, and control production/service provision processes.

### 8.1 Operational Planning and Control
Plan and control processes to meet requirements: criteria, resources, controls, documented information, changes, and outsourced processes. Add your content here...

### 8.2 Requirements for Products and Services
Manage customer communication, determine requirements, and review changes before commitment to supply; resolve conflicts and retain records. Add your content here...

### 8.3 Design and Development of Products and Services
Plan, control, and verify design/development stages, inputs, controls, outputs, and changes; manage interfaces and retain evidence. Add your content here...

### 8.4 Control of Externally Provided Processes, Products, and Services
Control suppliers/outsourcers based on risks and performance; define verification activities and criteria for acceptance. Add your content here...

### 8.5 Production and Service Provision
Implement controlled conditions (work instructions, suitable infrastructure, monitoring/measurement, identification/traceability, property belonging to customers/providers, preservation). Add your content here...

#### 8.5.1 Control of Production and Service Provision
Describe how controlled conditions are applied (e.g., SOPs, job travelers, checklists). Add your content here...

#### 8.5.2 Identification and Traceability
Specify identification methods and traceability where required; maintain records. Add your content here...

#### 8.5.3 Property Belonging to Customers or External Providers
Protect, verify, and report issues with customer/provider property. Add your content here...

#### 8.5.4 Preservation
Preserve outputs (handling, packaging, storage, protection) to maintain conformity. Add your content here...

#### 8.5.5 Post-Delivery Activities
Plan and control after-delivery activities (warranty, service, recycling/returns, recalls) based on risks and legal requirements. Add your content here...

#### 8.5.6 Control of Changes
Review and control unplanned changes in production/service provision; authorize and record. Add your content here...

### 8.6 Release of Products and Services
Verify that acceptance criteria are met before release; retain evidence of conformity and authorization. Add your content here...

### 8.7 Control of Nonconforming Outputs
Identify, control, correct, segregate (as applicable), and disposition nonconforming outputs; manage concessions and retain records. Add your content here...

---

## 9. Performance Evaluation
Monitor, measure, analyze, and evaluate the QMS.

### 9.1 Monitoring, Measurement, Analysis, and Evaluation
Define what to monitor/measure, methods, timing, evaluation, and reporting; include customer satisfaction and process performance. Add your content here...

### 9.2 Internal Audit
Plan a risk-based internal audit program, define criteria, ensure objectivity/independence, report results, and follow up on actions. Add your content here...

### 9.3 Management Review
Top management periodically reviews QMS suitability, adequacy, and effectiveness; record inputs (performance, risks, opportunities, changes) and outputs (decisions/actions). Add your content here...

---

## 10. Improvement
Drive nonconformity correction, corrective action, and continual improvement.

### 10.1 General
Identify improvement opportunities and implement necessary changes to enhance QMS performance and customer satisfaction. Add your content here...

### 10.2 Nonconformity and Corrective Action
React to nonconformities, control/correct them, evaluate root causes, implement actions, and review effectiveness; keep records. Add your content here...

### 10.3 Continual Improvement
Use audit results, data analysis, management review, and customer feedback to continually improve processes and the QMS. Add your content here...

---

## Annex A (Informative) — Explanatory Guidance (Optional)
Provide organization-specific guidance on applying risk-based thinking, process approach, and PDCA; include examples, templates, or references. Add your content here...

## Annex B (Informative) — Process Map and Interaction Matrix (Optional)
Show a visual process map, SIPOC diagrams, and an interaction matrix linking processes to clauses and KPIs. Add your content here...

---

# Best-Practice Requirements Checklist (for later quality review)
Use this checklist to assess whether your ISO 9001 document set is complete, coherent, and audit-ready.

1. **Clear QMS Scope & Exclusions**  
   QMS scope states products/services, sites, functions, and any justified exclusions to Clause 8. Add your content here...

2. **Context & Interested Parties Analyzed (incl. climate)**  
   Documented analysis of issues and interested-party needs, explicitly noting climate-related factors per Amendment 1:2024. Add your content here...

3. **Process Landscape Defined**  
   End-to-end process map with owners, inputs/outputs, criteria, methods, risks/opportunities, KPIs, and interaction matrix. Add your content here...

4. **Quality Policy & Objectives Aligned to Strategy**  
   Policy is appropriate and communicated; measurable objectives exist with plans, owners, and timelines. Add your content here...

5. **Risk-Based Thinking Evident**  
   Risk/opportunity identification linked to processes, with planned actions and effectiveness evaluation. Add your content here...

6. **Resource Adequacy Demonstrated**  
   People, infrastructure, environment, calibration/verification, and organizational knowledge are defined and controlled. Add your content here...

7. **Competence & Awareness Controlled**  
   Role competence criteria, training actions, effectiveness checks, and awareness mechanisms are documented. Add your content here...

8. **Documented Information Controlled**  
   Lifecycle controls cover identification, versioning, approval, access, retention, and disposition (incl. records). Add your content here...

9. **Customer-Facing Requirements Managed**  
   Requirements determination, review, changes, and communications are controlled with evidence. Add your content here...

10. **Design & Development (if applicable) Controlled**  
    Planned stages, inputs/outputs, reviews, verification/validation, and change control are in place. Add your content here...

11. **Supplier/Outsource Control Risk-Based**  
    Criteria for selection, monitoring, and verification of externally provided processes/products/services are defined. Add your content here...

12. **Production/Service Controls & Traceability**  
    Controlled conditions, identification/traceability, preservation, customer property, post-delivery, and change control defined. Add your content here...

13. **Release & Nonconformity Controls**  
    Defined acceptance criteria, authorization for release, nonconformity handling, concessions, and records. Add your content here...

14. **Monitoring & Measurement Plan**  
    What/when/how/who for data collection, including customer satisfaction; analysis and evaluation described. Add your content here...

15. **Internal Audit Program Risk-Based**  
    Program covers scope/criteria/methods, auditor independence/competence, reporting, and follow-ups. Add your content here...

16. **Management Review with Decisions/Actions**  
    Inputs cover performance, risks/opportunities, changes; outputs include decisions, resources, and improvement actions. Add your content here...

17. **Corrective Action Root-Cause Focused**  
    Standardized approach to containment, root-cause analysis, action planning, effectiveness verification, and learning capture. Add your content here...

18. **Continual Improvement Mechanisms**  
    Defined CI methods (e.g., PDCA, Kaizen), prioritization pipeline, and evidence of implemented improvements. Add your content here...

19. **KPI Set with Targets & Owners**  
    Process and QMS KPIs have baselines, targets, owners, frequency, and review forums. Add your content here...

20. **Change Management Discipline**  
    Planned QMS changes protect integrity; roles, risks, validation, and communication defined. Add your content here...
