the-custodian/workplans/CUST-WP-0053-coordination-hygiene-improvements.md

id, type, title, domain, repo, status, owner, topic_slug, created, updated, state_hub_workstream_id

id	type	title	domain	repo	status	owner	topic_slug	created	updated	state_hub_workstream_id
CUST-WP-0053	workplan	Coordination hygiene: unblock sweep, inbox triage, workplan lint	infotech	the-custodian	proposed	the-custodian	custodian	2026-07-01	2026-07-01	735a9026-9731-4d56-94a2-1fa485f58889

Coordination hygiene: unblock sweep, inbox triage, workplan lint

Context

A railiance-cluster review (2026-07-01) found systemic coordination gaps across the railiance and net-kingdom repo sets. Concrete incident: RAILIANCE-WP-0014 sat blocked for 13 days after llm-connect posted the unblocking message (inbox 7c05dde1, 2026-06-18) — nobody cross-checked blocked workplans against the inbox. Other findings: 8+ unread inbox messages dating back weeks with no thread_ids, workplan ID collisions across repos (RAILIANCE-WP-0005 is two different plans in railiance-platform and railiance-apps), non-canonical statuses (completed, done), and stale SCOPE "Current State" lines contradicting live workplan status.

These fixes belong in state-hub / fix-consistency tooling, so this plan is anchored here rather than in any single railiance repo.

Unblock sweep for blocked workplans

id: CUST-WP-0053-T01
status: todo
priority: high
state_hub_task_id: "d570829d-7ccb-4a84-b91c-a90bc062d414"

When a workplan goes blocked, record the unblock condition and counterpart agent in frontmatter (e.g. blocked_on: message-from:llm-connect). Add a sweep (fix-consistency check or scheduled agent) that cross-references blocked workplans against unread inbox messages from the counterpart agent and raises a warning ("blocker may have cleared") in the repo brief.

Inbox triage discipline

id: CUST-WP-0053-T02
status: todo
priority: medium
state_hub_task_id: "612d23b9-90f4-409b-9da0-b80483e49b28"

• Agents set thread_id on follow-up messages so supersession is visible.
• Add an "unread messages older than N days" warning to get_domain_summary output and .custodian-brief.md generation.
• Inbound asks that require multi-step work get promoted to a workplan file in the receiving repo (convention exists; make the sweep flag violations).

Workplan ID prefix lint

id: CUST-WP-0053-T03
status: todo
priority: medium
state_hub_task_id: "8143ef3d-48e5-4c11-8898-8d3ca8c0bbee"

fix-consistency check: workplan frontmatter id must start with the repo's canonical prefix (e.g. RAIL-BS-WP- for railiance-cluster). Warn on strays (existing RAILIANCE-WP-* files keep their ids — the convention forbids id renames — but new plans must conform) and detect cross-repo id collisions.

SCOPE Current State freshness

id: CUST-WP-0053-T04
status: todo
priority: low
state_hub_task_id: "039a7ec2-581c-4e84-bcf7-731bb38d1b17"

fix-consistency already syncs task status; teach the brief writer to refresh (or flag as stale) the SCOPE.md "Current State" section when it contradicts live workplan statuses, so agents don't orient on wrong facts.